2025
2024
2023
Finance Committee Minutes 02/07/2023
Round 2 Budget including 40% of County Match
2022
2021
2020
Finance Committee Agenda 3/3/2020
Finance Committee Minutes 3/3/2020
January 2020 Financial Statements
MCTC Financial Statements FY 18_19
First Draft 2020_2021 Budget (Available in Office)
Festival & Marketing Agenda 3/3/2020
Marketing Committee Minutes 10/15/2019
Festival_Marketing Committee Minutes 1.8.2020.docx
Festival_Marketing Combo 2.4.2020 Minutes
New Marketing Brand Banners 3/3/2020
Travel & Adventure San Diego.docx
Travel & Adventure Los Angeles.docx
VMC_Vguide_2020_photocredits (1)
Visit Mendocino 2020 – Whale Creative YTD (2_23) (1)
2019
Festival_Marketing Committee Agenda 11.6.2019
5. Festival Committee Minutes 10.9.2019
6. Marketing Committee Minutes 10.15.2019 (Available in Office)
9. Media Matters WorldWide Report
9. Quarterly Google Analytics Report
Marketing Committee Agenda 9/10/19
V. a. Marketing Committee Minutes 7.2.19
Marketing Committee Minutes 8.13.19 – No quorum/minutes
VI. c. Annual Report 18/19 Draft
Marketing Committee Agenda 8.13.19
V. a. Marketing Committee Minutes 7.2.19
VI. a. YE Accounting 5130 Overview 18_19
VI. b. MMWW — Media Plan – September 2019 Launch
VI. e. TheorySF Animation_Concept for Digital Marketing
VI. g. Social Media Influencer Photo Shoot
Marketing Committee Minutes 2.6.19
VI. b. 18_19 PR PROJECTIONS, MEDIA IMPACT REPORT
VI. c. 2. Newsweek_Mon,Feb 25,2019_THE ULTIMATE BUCKET LIST PEACE & QUIET_pages 5&6
VI. c. 3. Outside Magazine_03.04.19_2019 BEST TRIPS_page 54_Number 28_California_ Cover
VI. c. 3. Outside Magazine_03.04.19_2019 BEST TRIPS_page 54_Number 28_California_plus Photos ABC
VI. c. 4. San Joaquin Magazine_Friday, Feb 01, 2019_Totally Sweet_page 16
VI. c. 5. Sunset Magazine_Friday, March 01, 2019_Savor_page 6
2018
Marketing Committee Minutes 11/07/18
VMC Media Plan Campaigns & Budget 12/10/2018-6/30/2019
Medial Matter WorldWide Campaign Estimate*
Media Matters WorldWide Presentation
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Contractor contracts may be reviewed by contacting the MCTC office.
Marketing Committee Minutes 09-05-2018
Marketing Committee Minutes 08-01-2018
MCTC PR Activity Recap July_Aug 18
MCTC IMPACT 18_19 Marketing Campaign Proposals
VMC Proposal for Digital Billboards Sacramento
VMC Proposal 9.27 (pg 1) List of digital BB (PDF)
VMC Proposal 9.27 (pg 2) MAP OF SF – GRP 1 (PDF)
VMC Proposal 9.27 (pg 3) MAT OF SAC-GRP 1 (PDF)
05-15-18 Festival Committee Packet
Grant Fund Applications for
1. Kelley House Museum + Budget
2. Taste of Redwood Valley
3. HWY 101N
2-20-18 (3-5-18) Festival Committee Meeting Packet
Flockworks Alley Art Project | Flockworks Exhibits (Ft Bragg)
Fringe Festival Ball (Mendocino)
Women’s Empowerment Summit (Willits)
Redwood Metal Fest (Ukiah)
First Friday Art Walk App (Ukiah)
UC Hopland Nature Fest/Bio Blitz (Hopland)
2017
ACTION ITEM: Approve Minutes from October 24, 2017 Meeting
Joe Arch, CPA Meeting: VMC CPA, Joe Arch, attending to answer finance questions concerning P&L structure, reserve contingency & Financial Reporting
ACTION ITEM: Review & Recommend for approval 2015-16 Audit
2016-17 Audit Update
Review Current Year 17/18 Budget & Discuss Possible Recommendations for Adjustments
ACTION ITEM: Review, Discuss & Approve: REVISED DRAFT of VMC Late Payment Policy
ACTION ITEM: APPROVE Treasurer’s Report for 11/14/17 MCTC BOD Meeting
Discuss Redemption & Use of Chase Credit Card Points for VMC Business Purposes
REVIEW, DISCUSS & RECOMMEND FOR APPROVAL
a. OCTOBER FINANCIALS
b. OCTOBER CREDIT CARD STATEMENT & RECEIPTS
c. OCTOBER STAFF & CONTRACTOR REIMBURSEMENTS
d. OCTOBER AR AGING REPORT
e. OCTOBER AP OVER 30 REPORT
f. OCTOBER CHECK REGISTERS
ACTION ITEM: Approved VMC Employee Handbook
ACTION ITEM: Approve VMC Whistleblower Policy
ACTION ITEM: Approve VMC Injury & Illness Prevention Program Policy
ACTION ITEM: Approve VMC Grievance Policy
Festival Committee 10-31-17 Packet
Crab Judges
Festivals Y O Y
County Liaison & Auditor Meeting – Shari Schapmire and Lloyd Wier attending to answer finance questions on new payment schedule and reporting.
ACTION ITEM: APPROVE Minutes from August 29, 2017 Meeting
ACTION ITEM: REVIEW & RECOMMEND FOR APPROVAL – 2015/16 AUDIT
2016-17 Audit Update
Discuss Historical Report of Retained Earnings
Review, Discuss & Recommend for Approval
a. JULY Financials
b. AUGUST & SEPTEMBER Financials
c. AUGUST & SEPTEMBER Credit Card Statements & Receipts – Document available at meeting
d. AUGUST & SEPTEMBER Staff & Contractor Reimbursements – Document available at meeting
e. AUGUST & SEPTEMBER AR Aging Reports – Document available at meeting
f. AUGUST & SEPTEMBER AP Over 30 Reports – Document available at meeting
g. AUGUST & SEPTEMBER Check Registers – Document available at meeting
h. Cash Flow Report – Document available at meeting
09-17-17 Festival Committee Packet
2017 Mushroom Wine & Beer Festival Brochure
YoY Mushroom and Crab Fests, 2014-Present
Review VMC Whistleblower Policy
Review VMC Injury & Illness Prevention Program Policy
Executive Director Bonus Structure
a. ACTION ITEM: Review, Discuss & Recommend for Approval
Meeting Packet for 8-22-17 Festival Committee Meeting
Grant Fund Application _ UC Extenstion
Grant Fund Application _ Homebrew Fest
Grant Fund Application _Mendocino Art Center
Approve Minutes from August 1, 2017 Meeting
Discuss future of Mendocino County Promotional Foundation – No Document
ACTION ITEM: Review & recommend for approval: VMC Late Payment Policy
2015-16 Audit Update
Update on CPA’s Advice of P&L Structure, Reserve Contingency, Impound Account & Previous Years Carry Over.
Review Completed 2016/17 Fiscal Year Financials
Review Current Year 2017/18 Budget & Discuss Possible Recommendations for Adjustments
Discuss Topics/Questions for County Treasurer’s October Meeting
Review, Discuss & Recommend for Approval
-
July Financials
-
July Credit Card Statement & Receipts – Document Available at Meeting
-
Review July Staff & Contractor Reimbursements – Document Available at Meeting
-
July AR Aging Report – Document Available at Meeting
-
July AP Over 30 Report – Document Available at Meeting
-
July Check Register – Document Available at Meeting
APPROVE MINUTES FROM JUNE 27, 2017
2015-16 AUDIT UPDATE
UPDATE ON COUNTY LIAISON & AUDITOR ATTENDING SEPT FINANCE COMMITTEE MEETING
REVIEW, DISCUSS & RECOMMEND FOR APPROVAL
a. JUNE FINANCIALS
b. MAY & JUNE CREDIT CARD STATEMENTS & RECEIPTS – Document available at meeting
c. JUNE STAFF & CONTRACTOR REIMBURSEMENTS – Document available at meeting
d. JUNE AR AGING REPORT – Document available at meeting
e. JUNE AP OVER 30 REPORT – Document available at meeting
f. JUNE CHECK REGISTER – Document available at meeting
Festival Committee Packet 07-18-17
2016-17 Grant Fund Application (Blank)
2017-17 Grant Fund Reporting Form (Blank)
Completed 2016-17 Grant Fund Reporting Forms
Mushroom Wine & Beer Camp
AVWA Holiday Passport
Rural Health Rocks
Portrait of Mendocino
Dystopian Prom
Taste of Mendocino
Approve Minutes from May 30, 2017 Meeting
Credit Card Update – No Document
2015/16 Audit Update
-
Quotes for 15/16 Audit – Documents Pending
May Financials
Credit Card Statements & Receipts – Document to be distributed at meeting
AR Aging Report – Document to be distributed at meeting
AP over 30 Report – Document to be distributed at meeting
Check Register – Document to be distributed at meeting
Agenda 20170606
Marketing Committee Minutes 20170502
Marketing Committee Minutes 20170508
Draft VMC Marketing Plan 2017/18
TheorySF Analytics Research (document coming)
Approve Minutes from April 25 Meeting
Bank Account Signer Update – No Document
Credit Card Update – No Document
2015-16 Audit Update – No Document
Audit Risk Review Update, Discussion & Next Steps – Document to be Distributed at Meeting
a. ACTION ITEM – NEXT STEPS
Review, Discuss & Recommend for Approval
a. April Financials
b. April Credit Card Statement & Receipts – Document Presented at Meeting
c. Staff & Contractor Reimbursements – Document Presented at Meeting
d. AR Aging Report – Document Presented at Meeting
e. AP Over 30 Report – Document Presented at Meeting
f. Check Register – Document Presented at Meeting
Festival Committee Packet 05-16-17
Approve March 27, 2017 Minutes
Trademark Quote
Bank Account Signor Update – No Document
Credit Card Update – No Document
VMC Lease Agreements Review & Recommendations
– Residential Lease
– Commercial Lease
Audit Risk Review Update – No Document
AP/AR Oversight Information
Review, Discuss & Recommend for Approval
– March Financials
– March Credit Card Statement and Receipts – Document Presented at Meeting
– Reimbursements – Document Presented at Meeting
– AR Aging Report – Document Presented at Meeting
– AP over 30 Report – Document Presented at Meeting
Organizational Development Committee Agenda
Notes from last meeting
Board Retreat & Training Planning Session – no document
–County of Mendocino Can provide Brown Act & Ethics Training on April 11 from 10am-Noon
Board Recruitment Schedule & Plan – no document
Visitor Services Agenda 03/27/17
Approval of January 2017 Meeting Minutes
Old Business
– Sales Plan for 2016-17 and 2017-18 FY
–Give Away Bag Information
-Visitor Guide Reprint Update
New Business
–FY Budget for Sales & Visitor Services
Finance Committee Meeting Agenda_03/27/17
Review & Approve March 6, 2017 Meeting Minutes
Bank Account Signor Update – Presented at Meeting
Payroll Quotes
—Haney Draft Contract for 2017-18
Review & Finalize 2017-18 Budget Draft
Audit Risk Review Update – No Document
Memberships & Sponsorship Policy Review Working Draft
—February Financials
— February Credit Card Statement & Receipts – Presented at Meeting
–Review Current Staff & Contractor Reimbursements – Presented at Meeting
Finance Committee Closed Session & Regular Meeting Agenda_03/06/17
Closed Session
–Budget Discussion of Contractor Fees & Staff Salaries
Review & Approve January 24, 2017 Meeting Minutes
Bank Account Signor Review & Adjustments
Memberships & Sponsorships – presented at meeting
2017-18 Budget Review & Adjustments
—Current Working Budget
—Historic BID Numbers
—County of Mendocino Administrative Fee
–Combined BID & Match or Separate – no document
–Fort Bragg Office Rent – no document
–Reserve/Contingency (10% of total expenses) – no document
Control Form
Review, Discuss & Recommend for Approval
—January Financials
–January Credit Card Statement & Receipts – presented at meeting
–Review Current Staff & Contractor Reimbursements – presented at meeting
Approve Draft Marketing Committee Minutes 01/25/17
Marketing Company
-
Marketing Company SOW
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Mortar MOU
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TheorySF MOU
-
Proposed Marketing Budget
Action Item: Allow the Marketing Committee to choose between Mortar and Theory at the February 21 meeting, and to direct our ED to sign a contract for the remainder of this fiscal year 2016-17.
Brandhound Website Refresh Proposal Feb 2017
Update on Hidden Object Game: Launch date & Publicity (no document)
Wine, Waves, Wilderness Renewal (no document)
Wirewalker Studios Final Cut (no document)
AVWA Advertising Sponsorship
MARKETING ANGLE: ADVENTURE RACES IN MENDOCINO COUNTY (no document)
CC MEDIA – STATUS OF CONTRACT; TERMINATION DATE (no document)
Marketing Proposals:
– Bay Area LIFE Marketing Proposal
– Kane Brown What Ifs Product Placement Proposal
Marketing Campaigns Report
Koli Communications Work Plan 2017-18
DogTrekker 2017 – 2018 Renewal
Future Agenda Items (no document)
Packet for 02-02-17 Festival Committee Mtg
Crab, Wine Beer Festival Draft Survey